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Conference & Events Planner

Company: Marcus & Millichap
Location: Walnut Creek
Posted on: September 17, 2022

Job Description:

Marcus & Millichap is seeking an experienced and highly organized Conference & Events Planner to produce events from conception through completion. Our ideal candidate will be able to provide outstanding customer service and organize corporate events that meet the intended goals and expectations both creatively and consistently.The candidate must be able to work well within time limits to plan, resource, and oversee the events. Excellent people skills are a must. The abilities to multitask and prioritize are essential, as this role involves overseeing facilities as well as details such as set-up, catering, location, invitee list, special guests, equipment, promotional material, etc.
This role also will also produce live and pre-recorded internal and external webinars and online events. The ideal candidate has experience with virtual meeting technologies and must also have strong written and verbal communication skills, as well as strong attention to detail and project tracking.The candidate must have a proven track record of directly interfacing with suppliers, understanding and working within corporate guidelines and planning and managing all logistics related to the planning and execution of trade shows, conferences and meetings. Responsibilities will include task management for multiple projects, working with vendors and coordinating logistics.This individual will be expected to become knowledgeable about the general commercial real estate industry including terminology.This position works in the Events Department and reports to the Senior Vice President, Events. We want to see enthusiastic candidates with fresh ideas and the organizational skills required to not leave anything about an event to chance. If you are organized, creative, and passionate about planning, we'd love to meet you!


  • Oversee planning and execution of conferences, meetings, and other events as needed
  • Secure sponsorships, negotiate prices with vendors, manage event budget
  • Manage speaker placements for conferences and/or speaking engagements
  • Manage industry associations and sponsorships
  • Manage event marketing in collaboration with the Events Marketing Manager and team
  • Manage webcasts from conception to execution including marketing and speaker preparations
  • Coordinate with internal team, vendors and others to establish needs for events and serve as liaison to senior level executives throughout the planning process
  • Managing set-up, tear-down, and clean-up operations
  • Stay current and ahead of the curve, on event planning, design, and production trends Desired Skills and Experience
    • Degree in Event Planning, Marketing, and Communications
    • 7-10 years of experience in a related field, with a proven track record in a fast-paced, production environment; commercial real estate or brokerage industry experience a strong plus
    • Meeting Professional (CMP) certificate preferred and Conference experience preferred
    • Written and verbal communication skills with strong attention to detail in project management: must be highly organized, proactive, detail and deadline oriented with ability to handle multiple priorities at once.
    • Negotiation skills
    • Knack for problem-solving orientation team player with leadership skills
    • Be highly fluent in Microsoft Office Suite
    • License required; ability to drive and run errands as needed for events and graphics projects, including shipping items
    • Have ability to lift up to 30lbs
      This is an exempt position with travel to events and working on-site required several times per year. Some evening and weekend in office time will be required in preparation for events. Year-end and the holiday season are the busiest time of year.

Keywords: Marcus & Millichap, Walnut Creek , Conference & Events Planner, Other , Walnut Creek, California

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