Executive Assistant (Walnut Creek)

Company: Scouted (acquired by Recruiter.com)
Location: Walnut Creek
Posted on: May 11, 2022

Job Description:

The hiring process for this role is managed by Scouted, a job-matching platform that believes people are more than their resumes. In order to be considered, you must apply by clicking the 'Apply' button. If you have an urgent question, please email . Please do NOT use InMail. You will not get a response.---------------------------------------------------Role OverviewThis L.A. based asset management and investment advisory firm is looking for a detail-oriented, organized, and energetic Executive Assistant to join their entrepreneurial and intensely collaborative team. This is a small team committed to building an elite fintech venture capital organization and this position is the linchpin of their daily logistics, coordination, and efficient operations.What will you do?In this role, you will primarily assist the Partner in managing his schedule, organizing and tracking data, and planning travel. This position will also help map out the Partner s priorities, complete meeting preparation, track deliverables and ensure follow up. He s involved in all aspects of our business and has many competing demands on his time it will be your job to keep him on-task.As you grow into the role, you will have the opportunity to take on more responsibility in managing the entirety of the team s schedule and travel, serving as the hub of all operations. You will leverage this insight to build and execute on processes that improve team-wide efficiency. As the coordination lead for the venture capital business line, you ll be working closely with the other Executive Assistants and our Office Manager to spearhead new processes and streamline operations across business lines. What are you like?You love logistics and operate with a relentless attention to detail. You are an organizational wizard who makes everyone around you better a lot better.It s in your nature to be proactive. You take initiative by asking What can I do to help? , you preempt potential pitfalls way ahead of time, and you proactively support in all meeting preparation so that each meeting on the Partner s calendar will be successful. You do all this while working collaboratively and managing multiple projects simultaneously.You re known to work well under a time crunch and can excel under pressure.You have 2+ years proven work experience as an executive assistant or other relevant administrative support experience.You demonstrate strong communication and interpersonal skills, while also being assertive.You re a pro when it comes to the MS Office Suite. Ideally, you can navigate basic Excel functions with relative ease, and graphics and design on PowerPoint is a strong suit of yours.This role must be onsite 3 days per week in their Santa Monica office.They currently require that all personnel and visitors to the office are fully vaccinated against the COVID-19 virus. Given that many of the essential functions of this role must be performed on-site, this role requires full COVID-19 vaccination (subject to any exemptions or accommodations due to medical or religious reasons). Anything else you should know?What you ll get:All the resources you ll need to learn and growJoining an elite team that works with some of the most sophisticated investors and entrepreneurs in the worldWorld-class benefitsDelicious, healthy lunches and snacksFully paid, top-tier medical coverage and corporate wellness programBeautiful office space with amazing ocean views

Keywords: Scouted (acquired by Recruiter.com), Walnut Creek , Executive Assistant (Walnut Creek), Other , Walnut Creek, California