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Administrative Assistant

Company: AEI Consultants
Location: Walnut Creek
Posted on: May 3, 2021

Job Description:

Description Administrative Assistant - Accounting Location: Walnut Creek, CA POSITION SUMMARY AEI Consultants has a new opportunity available for an Administrative Assistant at our Walnut Creek, CA office. The professional in this position will handle office administration responsibilities and support AEIs accounting team in Accounts Receivable and Collections. ESSENTIAL DUTIES AND RESPONSIBILITIES OFFICE ADMINISTRATION: + Answer incoming calls and forward to the appropriate person + Ability to be on the phone approximately five hours per day using a headset + Receive daily mail and distribute to recipients + Order office supplies for various offices and maintain inventory of supplies + Water building plants + Assist accounts payable with mailings and UPS shipping COLLECTIONS ASSISTANT: + Maintain Accounts Receivable aging by your assigned sales person(s). Become familiar with your accounts and send daily emails and phone calls requesting payment + Send weekly AR aging reports by Sales Person. Communicate and collaborate with Sales Person to collect outstanding accounts in a timely manner + Use the collection schedule to send emails and make phone calls to clients regarding payments + Assist with submitting monthly client statements + Communicate with Collection Manager when an account is uncollectable and a demand letter should be sent + Communicate weekly with supervisor regarding the status of key accounts + Any other task requested by management QUALIFICATIONS + Professional, helpful, courteous manner and a customer is always first mentality + Excellent verbal and written communications skills; capable of communicating effectively over the phone and in writing + Ability to correctly analyze a situation and take appropriate action + Motivated team player who is able to work independently on multiple administrative tasks + Positive, can-do attitude and willingness to provide customer satisfaction + Excellent organizational and prioritization skills + Knowledge of modern office practices, procedures, and equipment + Knowledge and usage of correct grammar and spelling + Experience composing correspondence, keeping records, and preparing reports + Able to work full time (M-F, 8:00am to 5:00pm) at our office in Walnut Creek, CA EDUCATION + Associates degree in business, accounting, or related field preferred but not required PHYSICAL REQUIREMENTS + The work environment is indoors, in a typical office setting. The noise level in the work environment is usually moderate. + While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to manipulate, handle or reach; and talk or hear. The employee may occasionally be required to stand, walk, balance, kneel or crouch. The employee may be required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to focus. AEI Consultants is an employee-owned international consulting firm that provides comprehensive services to commercial lenders, property owners, managers, tenants, and developers, industries, institutions, government agencies, and insurers, including many Fortune 500 companies. These services include environmental, property and facility assessments, zoning and energy consulting, site investigation and remediation, industrial hygiene, and construction risk management. Founded in 1992, and awarded Entrepreneurs Top Company Cultures in 2018, AEI is based in the San Francisco Bay Area with offices across the United States. At AEI Consultants, we celebrate and support diversity and are committed to creating and preserving an inclusive environment for the benefit of our employees and our community. AEI Consultants is proud to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment. AEI Consultants believes that diversity among our teammates is critical to our success and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

Keywords: AEI Consultants, Walnut Creek , Administrative Assistant, Other , Walnut Creek, California

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