Company: Thomas Doll
Location: Walnut Creek
Posted on: May 26, 2023
Why Thomas Doll?Backed by 40 years of experience caring for our clients and their financial needs we deliver outstanding product and friendly service. Our environment rewards innovative energy, amazing customer service and outstanding work focus.
We work in a culture of more, which extends to each member of our team - from advisors and accountants to consultants and administrative support. We offer competitive compensation, excellent vacation, holidays and a generous benefit package.
We are searching for a Payroll Manager who will be responsible to oversee payroll staff and representatives, ensuring that all processes are executed appropriately and in a timely manner for our multi-state clients. The Payroll Manager operates as the subject matter expert and escalation point to resolve issues and continuously looks for improvements in operation processes and designs and implements those initiatives. Optimizes the contribution of the team through coaching, counseling and implements workable solutions to business issues/problems with minimum referral to management. Manages effective internal/external client relationships within own area of responsibility and builds new payroll client relationships.
Duties and Responsibilities:
Interpret day-to-day business objectives and preparation/execution of operational practices/work programs.
Supervise payroll staff and prepare work schedules to ensure appropriate coverage.
Assist in monitoring workload and evaluate direct reports and may review the evaluations/development plans of others.
Train team members on new or enhanced operation procedures and policies, implement quality control.
Perform daily payroll department operations, work directly with data processor to coordinate various phases of the payroll process. Cover for team members in back-up role for vacation and/or high volume work efforts.
Ensure accuracy of payroll records by maintaining database with updates in status changes, tax withholdings, benefits deductions, time off accruals, etc.
Prepare new clients for conversion from current payroll company to TWD Payroll, includes setting up clients, employees/employee information, client banking, and register with NatPay/EFTPS if necessary.
Have working knowledge of NatPay, EFTPS, ACH and online enrollment.
Prepares correspondence of a technical nature pertaining to client payroll issues.
Research, analyze and resolves payroll issues with clients and clients' staff.
Acts as liaison with company staff, partners in answering questions, providing alternatives and facilitating decision-making.
Coordinates schedules and conducts training sessions for department staff, explain payroll policies and procedures, state and federal regulations and laws.
Coordinates and interacts with federal and state agencies on behalf of the client.
Process payroll documents in accordance with existing policies and procedures.
Process state and federal quarterly returns thru year-end W-2, W-2c, etc.
Perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
4 year degree in Business or Accounting, or other similar degree
Minimum of 3 years of payroll experience.
Minimum of 3 years of fast paced customer experience.
Experience in budget development and management.
HR experience preferably in an operations environment.
Ability to effectively supervise team members and work as a member of that team and organize work activities for other members of the team
Knowledge of state and federal wage and tax laws, and overtime requirements.
Ability to maintain confidentiality and exercise extreme discretion
Excellent problem solving/judgement skills, and high level of attention to detail and accuracy
Strong organization skills, and the ability to work under pressure
Demonstrate good judgement, approachable and professional
AA Degree in Business or Accounting, or other similar degree
3 - 5 years of payroll processing experience working with multiple entities
3 - 5 years bookkeeping experience in a tax environment helpful
This position can be in office or hybrid
Our office location is at 165 Lennon Lane in Walnut Creek in the Shadelands office park area
Job Type: Full-time
$30.00 - $40.00 per hour
Keywords: Thomas Doll, Walnut Creek , Payroll Manager, Executive , Walnut Creek, California
here to apply!