Facilities Manager
Company: Cushman & Wakefield
Location: Walnut Creek
Posted on: June 24, 2022
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Job Description:
Job Title Facilities Manager Job Description Summary The purpose
of this position is to provide leadership and management for the
facilities organization at a specific location, set of buildings,
or campus environment. The Facilities Manager is charged with the
day-to-day implementation of policies, procedures, programs and
workplace services delivery that provides a well-managed and
well-maintained building. An emphasis of this role is placed on a
positive response to the concerns and needs of the tenants,
environmental health and safety, and quality programs, in
coordination with the client's goals and objectives. This position
coordinates the activities, financials, vendors and manpower
required for current and future needs of the building and
operations. Job Description ESSENTIAL FUNCTIONS AND
RESPONSIBILITIES --- Ensure the day-to-day operations of the
facility(ies) or campus, including custodial, life-safety,
engineering, site services, and general maintenance, are
implemented and carried out in a manner consistent with C&W
policies and client directives --- Manage all contracts to ensure
they are reviewed on a regular basis and are bid out as required;
verify that invoices match contract pricing --- Supervise all
maintenance programs relating to the interior and exterior
conditions and appearance of the properties --- Respond positively
and promptly to requests from building tenants and occupants.
Oversee the implementation of ongoing contract programs to
constantly assess tenant and occupant needs and to ensure problems
are being solved promptly to the mutual benefit of the tenant,
client, and the properties in accordance with contract scope and
Service Level Agreements (SLA's) --- Ensure that all site-specific
documentation and reports are completed accurately and on time,
including (and as applicable): Property Information Book, Site
Operating Manual, Emergency Procedures Manual, IIPP Manual, Local
Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting
Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor
Certificates of Insurance, As-built Drawings, IIPP Manual, Paid
Invoices File, General Files, Contract Files, Annual Property
Conditions and Year-end Performance Report, and other reports and
documentation, as required --- Prepare, review, and give initial
approval and as needed all budgets, financial reports (monthly and
quarterly), contracts, expenditures and purchase orders related to
the facility(ies) or complex. --- Coordinate the preparation and
publication of the annual budget, quarterly reforecast, and
business plans --- Assist in the development of capital budgets for
the property. This includes contributions towards a five-year plan
of maintenance, facility improvement, and cost reduction
initiatives --- Collect, analyze and report statistical data as may
be required to provide accurate and current assessment of facility
management objectives --- Hire, train and motivate facility
personnel. Maintain positive staff relations. Conduct or approve
performance evaluations for staff --- Thoroughly familiar with the
management contract and all requirements contained therein ---
Monitor and ensure that tenants and vendors comply with insurance
requirements and coordinate all claims, as required KEY
COMPETENCIES 1. Communication Proficiency (oral and written) 2.
Technical Proficiency 3. Problem Solving/Analysis 4. Leadership 5.
Teamwork Orientation 6. Relationship Management 7. Financial
Management IMPORTANT EDUCATION --- Bachelors degree in Facilities
Management, Corporate Real Estate, Project Management, or Business
Administration required IMPORTANT EXPERIENCE --- A minimum of 5-7
years of commercial high-rise, campus environment, and/or property
portfolio management experience required --- Experience in leasing,
construction, engineering and all facets of property operation and
building management preferred --- Experience with critical system
environments desired --- Experience in the development and
implementation of programs to drive out cost inefficiencies
preferred --- CMMS/Work Order Management experience preferred
ADDITIONAL ELIGIBILITY QUALIFICATIONS --- Certified Facility
Manager (CFM), International Facilities Management Association
(IFMA), Building Owners and Managers Association (BOMA) industry
certifications recommended; other Engineering, Business or
technical training or certifications preferred --- Ability to read
and understand construction specifications and blueprints ---
Proficient in understanding management agreements and contract
language --- Excellent computer and systems knowledge: Strong
literacy in Microsoft Office Suite (MS Word, Excel and PowerPoint)
--- Strong discipline of financial management including financial
tracking, budgeting and forecasting --- Knowledge of Financial
Systems (Yardi a plus) --- Skilled in Building Management Systems
maintenance and monitoring WORK ENVIRONMENT This job operates in a
professional office environment. This role routinely uses standard
office equipment such as computers, phones, photocopiers, filing
cabinets and fax machines. May be required to travel outside
between properties in varying weather conditions. PHYSICAL DEMANDS
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. While performing the duties of
this job, the employee is regularly required to communicate with
others and exchange accurate information; operate a computer and
other office productivity machinery; move about the workplace;
remain in a stationary position for 50-75% of the time; and extend
hands and arms in any direction. AAP/EEO STATEMENT C&W provides
equal employment opportunity to all individuals regardless of their
race, color, creed, religion, gender, age, sexual orientation,
national origin, disability, veteran status, or any other
characteristic protected by state, federal, or local law. Further,
C&W takes affirmative action to ensure that applicants are
employed and employees during employment are treated without regard
to any of these characteristics. Discrimination of any type will
not be tolerated. OTHER DUTIES This job description is not designed
to cover or contain a comprehensive list of activities, duties or
responsibilities that are required of the employee. Other duties,
responsibilities and activities may change or be assigned at any
time with or without notice. Note: This job description includes
the core responsibilities for C&W. These duties may have slight
modifications based on the regional location. Cushman & Wakefield
provides equal employment opportunity. Discrimination of any type
will not be tolerated. Cushman & Wakefield is an Equal Opportunity
/ Affirmative Action employer. All qualified applicants will
receive consideration for employment without regard to race, color,
religion, sex, national origin, sexual orientation, gender
identity, disability, protected veteran status or any other
characteristic protected by state, federal, or local law.
Keywords: Cushman & Wakefield, Walnut Creek , Facilities Manager, Executive , Walnut Creek, California
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