Seeking a Facilities Coordinator who is highly organized and
detail-oriented at our Walnut Creek corporate headquarters located
in Walnut Creek. This role will support corporate office with
facility and administration needs. The ideal candidate will be
someone who can learn processes quickly, remain organized and
provide good customer service at all levels.
Duties and Responsibilities:
o Develops and maintains positive working relationships with
property management and external service vendors for both the
corporate headquarters and branch office. Maintains knowledge of
building management's policies and procedures.
o Coordinates and manages necessary building vendors, office
supplies and equipment.
o Maintain lease agreements with building management, rental
agreements and equipment contracts.
o Provides technical assistance with audio visual presentations and
manages maintenance and calibration of such systems.
o Coordinate and maintain service, repairs and maintenance,
determines the nature of the problem/s and either completes the
request or recommends appropriate solutions to customers in a
timely manner. Coordinates work with outside vendors to complete
requests as needed.
o Models company safety policies and is acting Floor Warden in
Emergency Response Team efforts.
o Responsible for communicating to site occupants regarding
facility issues, news, and updates.
o Coordinates and maintains shipping, receiving and company mail
o Oversee and maintain all office supplies including kitchen and
stationary supplies, business cards, lab coats, prescription pads,
etc. with necessary vendors.
o Coordinate and maintain all office and building supplies and IT
needs for new and current employees.
o Responsible for selecting, ordering and ensuring delivery of
gifts for provider and staff appreciation, customers and clients.
Prepare and maintain the corporate anniversary recognition
o Support all providers in the field as needed.
o Provide administrative support as needed.
o Coordinate logistics for leadership training for all Medical
Directors and maintain compliance of attendance.
o Maintain and coordinate all corporate donations according to
o Minimum of 2 years administrative assistant experience.
o Facilities Management a plus
o Strong written and verbal communication skills.
o Excellent customer service.
o Knowledge of modern office procedures and equipment.
o Proficient with MS Office (Excel, Word, Outlook, etc.).
o Bachelors Degree Preferred
o Attention to detail and follow-through skills required.
Great benefits and location. Apply for this great position as a
facilities coordinator today! We are an equal employment
opportunity employer and will consider all qualified candidates
without regard to disability or protected veteran status.